A recommendation letter, also known as a reference letter, is a document written by someone who can attest to a person’s character, skills, or experience. It is often used in job applications or for admission to educational programs. Here are some tips and examples to help you write a successful recommendation letter.
Here are some frequently asked questions about recommendation letters:
What is a recommendation letter?
A recommendation letter, also known as a reference letter, is a letter written by someone who can attest to your qualifications, character, and work performance. These letters are often used when applying for jobs, academic programs, or other opportunities.
Who should write a recommendation letter?
A recommendation letter should be written by someone who knows you well and can provide an objective assessment of your abilities and character. This could be a supervisor, colleague, professor, or other professional contact.
What should be included in a recommendation letter?
A recommendation letter should include an introduction that explains how the writer knows you, a statement about the context in which they are writing the letter, and specific examples of your skills, accomplishments, and character traits. The letter should conclude with a statement of recommendation and contact information for the writer.
What tone should be used in a recommendation letter?
A recommendation letter should be positive and enthusiastic, but also honest and objective. The writer should focus on your strengths and qualifications while also acknowledging any weaknesses or areas for improvement.
Should I see the recommendation letter before it is sent?
It is generally not appropriate to ask to see a recommendation letter before it is sent. You should trust that the writer will provide an honest and accurate assessment of your abilities and character.
How many recommendation letters should I include in my application?
The number of recommendation letters you should include will vary depending on the requirements of the application. In general, you should aim to include at least two or three letters from people who can provide a comprehensive assessment of your abilities and character.
How can I thank someone for writing a recommendation letter?
It is a good idea to thank someone who has written a recommendation letter on your behalf. You can do this by sending a brief email or note expressing your appreciation for their time and support. You may also want to update them on the outcome of your application.
If you have been asked to write a recommendation letter for someone, here are some tips on how to get started:
1. Gather information: Talk to the person you are recommending and gather information about their accomplishments, skills, and character. You may also want to ask them for a copy of their resume or other materials that will help you write the letter.
2. Format the letter: Use a professional format for the letter, including your contact information, the date, and the recipient’s name and address. You can also include a formal salutation, such as “Dear Hiring Manager.”
3. Introduction: Start the letter by introducing yourself and your relationship to the person you are recommending. Explain how long you have known them and in what context.
4. Specific examples: Provide specific examples of the person’s skills, accomplishments, and character traits. Use examples from your own experience with the person or from other sources if applicable.
5. Qualifications: Discuss the person’s qualifications for the job or opportunity they are applying for. Explain how their skills and experience make them a good candidate.
6. Conclusion: Summarize your recommendation and provide your contact information for the recipient. Offer to answer any questions or provide further information if needed.
7. Proofread and revise: Before sending the letter, make sure to proofread it carefully and revise as needed. Check for any errors in grammar, spelling, or punctuation.
Remember to be honest, objective, and positive in your recommendation letter. Your letter can help the person you are recommending achieve their goals, so take the time to write a thoughtful and well-crafted letter.
Here is a sample of a recommendation letter:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Your Email Address]
[Today’s Date]
[Recipient’s Name]
[Recipient’s Address]
[City, State ZIP Code]
Dear [Recipient’s Name],
I am writing to recommend [Name of Person Being Recommended] for [Purpose of Recommendation] at [Name of Institution or Company]. I have had the pleasure of working with [Name of Person Being Recommended] for [Amount of Time] and have been consistently impressed by their [Skills and Qualities].
During their time with our organization, [Name of Person Being Recommended] has demonstrated exceptional [Skill or Qualities], including [Specific Example of Skill or Qualities]. They have consistently [Action or Accomplishment], and have been an integral part of our team.
In addition to their professional accomplishments, [Name of Person Being Recommended] is a person of high character and integrity. They are [Positive Character Trait], and have always been a pleasure to work with.
I am confident that [Name of Person Being Recommended] will excel in [Purpose of Recommendation] and will be a valuable addition to your team. Please do not hesitate to contact me if you have any questions or require further information.
Sincerely,
[Your Name and Signature]